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PLEASE READ THE FOLLOWING CAREFULLY BEFORE ACCESSING AND/OR USING THE SERVICE. BY CLICKING “I AGREE”, “ACCEPT” OR OTHER SIMILAR BUTTON, OR BY ACCESSING AND/OR USING THE SERVICE, YOU EXPRESSLY ACKNOWLEDGE AND AGREE THAT YOU, ON BEHALF OF YOURSELF OR YOUR ORGANIZATION (“YOU” “YOUR” “CUSTOMER” OR “DATA CONTROLLER”), ARE ENTERING INTO A LEGAL AGREEMENT WITH CYOLO SECURITY LTD. AND ITS AFFILIATES (“CYOLO” OR “US”, “WE”, “OUR” “SERVICE PROVIDER” OR “DATA PROCESSOR”) (EACH OF CYOLO AND CUSTOMER SHALL BE REFERRED TO AS A “PARTY” AND COLLECTIVELY, THE “PARTIES”), AND HAVE UNDERSTOOD AND AGREE TO COMPLY WITH, AND BE LEGALLY BOUND BY, THIS DATA PROCESSING AGREEMENT (“DPA”), WHICH FORMS PART OF, AND IS GOVERNED BY, THE CYOLO END USER LICENSE AGREEMENT, SOFTWARE AS A SERVICE AGREEMENT OR OTHER WRITTEN AGREEMENT BETWEEN THE PARTIES (THE “AGREEMENT”). THIS DPA APPLIES TO CYOLO’S PROCESSING OF PERSONAL DATA IN CONNECTION WITH THE SERVICE. BY CLICKING “I AGREE”, “ACCEPT” OR OTHER SIMILAR BUTTON, YOU HEREBY WAIVE ANY APPLICABLE RIGHTS TO REQUIRE AN ORIGINAL (NON-ELECTRONIC) SIGNATURE OR DELIVERY OR RETENTION OF NON-ELECTRONIC RECORDS, TO THE EXTENT NOT PROHIBITED UNDER APPLICABLE LAW. IF YOU DO NOT AGREE TO BE BOUND BY THIS DPA, PLEASE DO NOT USE THE SERVICE.
WHEREAS, Cyolo shall provide the services set forth in the Agreement (collectively, the “Services”) for Customer, as described in the Agreement; and
WHEREAS, In the course of providing the Services pursuant to the Agreement, we may process Personal Data on your behalf, in the capacity of a “Data Processor”; and the Parties wish to set forth the arrangements concerning the processing of Personal Data (defined below) within the context of the Services and agree to comply with the following provisions with respect to any Personal Data, each acting reasonably and in good faith.
NOW THEREFORE, in consideration of the mutual promises set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the Parties, intending to be legally bound, agree as follows:
INTERPRETATION AND DEFINITIONS
The headings contained in this DPA are for convenience only and shall not be interpreted to limit or otherwise affect the provisions of this DPA. References to clauses or sections are references to the clauses or sections of this DPA unless otherwise stated. Words used in the singular include the plural and vice versa, as the context may require. Capitalized terms not defined herein shall have the meanings assigned to such terms in the Agreement. Definitions:
“Affiliate” means any entity that directly or indirectly controls, is controlled by, or is under common control with the subject entity. “Control”, for purposes of this definition, means direct or indirect ownership or control of more than 50% of the voting interests of the subject entity.
“Controller” or “Data Controller” means the entity which determines the purposes and means of the Processing of Personal Data. For the purposes of this DPA only, and except where indicated otherwise, the term “Data Controller” shall include the Organization and/or the Organization’s Authorized Affiliates.
“Cyolo Group” means Cyolo and its Affiliates, and their employees, personnel, contractors and consultants engaged in the Processing of Personal Data.
“CCPA” means the California Consumer Privacy Act of 2018 and its modifications and amendments.
“Data Protection Laws and Regulations” means all laws and regulations of the European Union, the European Economic Area and their Member States, including the GDPR, the UK GDPR, and the Israeli Privacy Protection Law, 5741–1981 and the regulations promulgated thereunder (including Privacy Protection Regulations (Transfer of Data to Databases Abroad), 5761-2001 and Privacy Protection Regulations (Data Security), 5777-2017), and any binding instructions, guidelines and requirements of the Israeli Privacy Protection Authority, as applicable to the Processing of Personal Data under the Agreement.
“Data Subject” means the identified or identifiable person to whom the Personal Data relates.
“Member State” means a country that belongs to the European Union and/or the European Economic Area. “Union” means the European Union.
“GDPR” means the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation).
“Personal Data” or “Personal Information” means any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person, as defined under Data Protection Laws and Regulations and/or under the CCPA, as applicable. For the avoidance of doubt, Customer's business contact information is not by itself deemed to be Personal Data subject to this DPA.
“Personnel” mean an agent, employee, contractors, and/or subcontractor employed or retained in any way, on a full or part time basis, by Cyolo or any of its Affiliates, as well as any employee or agent of a Sub-processor of Cyolo or any of its Affiliates.
“Process(ing)” means any operation or set of operations which is performed upon Personal Data, whether or not by automatic means, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
“Processor” or “Data Processor” means the entity which Processes Personal Data on behalf of the Controller.
“Security Documentation” means the Security Documentation applicable to the specific Services purchased by Customer, as updated from time to time. Customer shall send a request to privacy@cyolo.io to receive a copy of the Security Documentation.
“Standard Contractual Clauses” or “SCCs” means (i) the standard contractual clauses for the transfer of Personal Data to Data processors established in third countries which do not ensure an adequate level of protection as set out in Regulation (EU) 2016/679 of the European Parliament and of the Council from June 4, 2021, as available here as updated, amended, replaced or superseded from time to time by the European Commission; or (ii) where required from time to time by a supervisory authority for use with respect to any specific restricted transfer, any other set of contractual clauses or other similar mechanism approved by such Supervisory Authority or by Applicable Laws for use in respect of such Restricted Transfer, as updated, amended, replaced or superseded from time to time by such Regulatory Authority or Data Protection Laws and Regulations.
“Sub-processor” means any Processor engaged by Cyolo and/or Cyolo Affiliate to Process Personal Data on behalf of Customer.
“Supervisory Authority” means an independent public authority which is established by an EU Member State pursuant to the GDPR.
“UK GDPR” means the Data Protection Act 2018, as updated, amended, replaced or superseded from time to time.
“UK Standard Contractual Clauses” or “UK SCCs” means the standard contractual clauses for the transfer of Personal Data to Data processors established in third countries which do not ensure an adequate level of protection as set out by the ICO, as available here, as updated, amended, replaced or superseded from time to time by the ICO.
PROCESSING OF PERSONAL DATA
The Parties acknowledge and agree that with regard to the Processing of Personal Data under this DPA Cyolo is the Data Processor and Cyolo or members of the Cyolo Group may engage Sub-processors pursuant to the requirements set forth in Section 5 “Sub-processors” below. For clarity, this DPA shall not apply with respect to Cyolo processing activity as a Data Controller with respect to Cyolo data as detailed in Cyolo’s privacy policy. Any anonymized, statistical, de-identified and/or aggregated data derived from the usage of the Services (e.g., metadata, aggregated, analytics information) (“Aggregated Data”) will be used for research, analysis, service improvement, development purposes, and/or for statistical analysis. Such Aggregated Data is the sole and exclusive property of Cyolo.
Customer shall, in its use of the Services, Process Personal Data in accordance with the requirements of Data Protection Laws and Regulations and comply at all times with the obligations applicable to data controllers (including, without limitation, Article 24 of the GDPR). For the avoidance of doubt, Customer’s instructions for the Processing of Personal Data shall comply with Data Protection Laws and Regulations. Customer shall have sole responsibility for the means by which Customer acquired Personal Data. Without limitation, Customer shall comply with any and all transparency-related obligations (including, without limitation, displaying any and all relevant and required privacy notices or policies) and shall at all times have any and all required ongoing legal bases in order to collect, Process and transfer to Cyolo the Personal Data and to authorize the Processing by Cyolo of the Personal Data which is authorized in this DPA.
Cyolo’s Processing of Personal Data.
Subject to the Agreement, Cyolo shall Process Personal Data that is subject to this DPA only in accordance with Customer’s documented instructions as necessary for the performance of the Services and for the performance of the Agreement and this DPA. The Parties agree that Customer's documented instructions include the Agreement, this DPA, and Customer's use and configuration of the Services. Any instructions that materially deviate from the Agreement, this DPA or the intended functionality of the Services must be agreed by the Parties in writing. Unless required to otherwise by Union or Member State law or any other applicable law to which Cyolo and its Affiliates are subject, Cyolo shall inform the Customer of the legal requirement before processing, unless that law prohibits such information on important grounds of public interest. The duration of the Processing, the nature and purposes of the Processing, as well as the types of Personal Data Processed and categories of Data Subjects under this DPA are further specified in Schedule 1 (Details of the Processing) to this DPA.
To the extent that Cyolo or its Affiliates cannot comply with a request (including, without limitation, any instruction, direction, code of conduct, certification, or change of any kind) from Customer and/or its authorized users relating to Processing of Personal Data or where Cyolo considers such a request to be unlawful, Cyolo (i) shall inform Customer, providing relevant details of the problem (but not legal advice), (ii) Cyolo may, without any kind of liability towards Customer, temporarily cease all Processing of the affected Personal Data (other than securely storing those data), and (iii) if the Parties do not agree on a resolution to the issue in question and the costs thereof, each Party may, as its sole remedy, terminate the Agreement and this DPA with respect to the affected Processing, and Customer shall pay to Cyolo all the amounts owed to Cyolo or due before the date of termination. Customer will have no further claims against Cyolo (including, without limitation, requesting refunds for Services) due to the termination of the Agreement and/or the DPA in the situation described in this paragraph (excluding the obligations relating to the termination of this DPA set forth below).
Cyolo will not be liable in the event of any claim brought by a third party, including, without limitation, a Data Subject, arising from any act or omission of Cyolo, to the extent that such is a result of Customer’s instructions. Cyolo expressly disclaims all responsibility and liability for the accuracy, copyright compliance, legality, or decency of any content provided by the Customer to the Services. The Customer acknowledges and agrees that it is the Customer's sole responsibility to ensure that the use of the Services is permitted under the applicable laws and jurisdictions. The Customer shall take all necessary steps to ensure that its use of the Services complies with the relevant legal and regulatory requirements, including applicable Data Protection Laws and Regulations.
RIGHTS OF DATA SUBJECTS. If Cyolo receives a request from a Data Subject to exercise its rights as described under Data Protection Laws and Regulations (“Data Subject Request”), Cyolo shall, to the extent legally permitted, promptly notify and forward such Data Subject Request to Customer. Taking into account the nature of the Processing, Cyolo shall use commercially reasonable efforts to assist Customer by appropriate technical and organizational measures, insofar as this is possible, for the fulfilment of Customer’s obligation to respond to a Data Subject Request under Data Protection Laws and Regulations.
CYOLO PERSONNEL
Cyolo shall grant access to the Personal Data to its Personnel under its authority only on a need to know basis and ensure that such persons engaged in the Processing of Personal Data have committed themselves to confidentiality or are under an appropriate statutory obligation of confidentiality.
Cyolo may disclose and Process the Personal Data (a) as permitted hereunder (b) to the extent required by a court of competent jurisdiction or other Supervisory Authority and/or otherwise as required by applicable laws or applicable Data Protection Laws and Regulations (in such a case, Cyolo shall inform the Customer of the legal requirement before the disclosure, unless that law prohibits such information on important grounds of public interest), or (c) on a “need-to-know” basis under an obligation of confidentiality to legal counsel(s), data protection advisor(s), accountant(s), investors or potential acquirers.
AUTHORIZATION REGARDING SUB-PROCESSORS
Cyolo’s current list of Sub-processors is available here https://status.cyolo.io/ (“Sub-processor List”) and is hereby approved by Data Controller. Customer hereby grants a general authorization to Cyolo to appoint new Sub-processors.
Cyolo may update its Sub-processors List from time to time. Cyolo shall provide Customer with notice of the addition of any new Sub-processor, which notice may be given by updating the applicable URL and, at Cyolo’s discretion, by email or other electronic notice.
Customer may reasonably object to Cyolo’s use of a Sub-processor for reasons related to Data Protection Laws and Regulations by notifying Cyolo promptly in writing within three (3) business days. Failure to object to such Sub-processor in writing within three (3) business days period shall be deemed as acceptance of the Sub-processor. In the event Customer reasonably objects to a Sub-processor, as permitted above, Cyolo will use reasonable efforts to make available to Customer a change in the Services or recommend a commercially reasonable change to Customer’s use of the Services to avoid Processing of Personal Data by the objected-to Sub-processor without unreasonably burdening Customer. If Cyolo is unable to make available such change within a reasonable period of time, which shall not exceed thirty (30) days, Customer may, as its sole remedy, terminate the applicable Agreement and this DPA with respect only to those Services which cannot be provided by Cyolo without the use of the objected-to Sub-processor by providing written notice to Cyolo provided that all amounts due under the Agreement before the termination date with respect to the Processing at issue shall be duly paid to Cyolo. Until a decision is made regarding the Sub-processor, Cyolo may temporarily suspend the Processing of the affected Personal Data. Customer will have no further claims against Cyolo due to the termination of the Agreement (including, without limitation, requesting refunds) and/or this DPA in the situation described in this paragraph.
This Section 5 shall not apply to subcontractors of Cyolo which provide ancillary services to support the performance of the DPA. This includes, for example, telecommunication services, maintenance and user service, cleaning staff, or auditors.
SECURITY
Taking into account the state of the art, the costs of implementation, the scope, the context, the purposes of the Processing as well as the risk of varying likelihood and severity for the rights and freedoms of natural persons, Cyolo shall maintain all industry-standard technical and organizational measures for protection of the security (including protection against unauthorized or unlawful Processing and against accidental or unlawful destruction, loss or alteration or damage, unauthorized disclosure of, or access to, Personal Data), confidentiality and integrity of Personal Data, as set forth in the Security Documentation which are hereby approved by Customer. Upon the Customer’s request, Cyolo will use commercially reasonable efforts to assist Customer, at Customer’s cost, in ensuring compliance with the obligations under Data Protection Laws and Regulations, taking into account the nature of the processing, the state of the art, and the information available to Cyolo.
Cyolo shall provide reasonable assistance to Customer, at Customer’s cost and upon Customer’s written request, with any data protection impact assessments and prior consultations with competent supervisory authorities or other competent data protection authorities that Customer reasonably considers required under applicable Data Protection Laws and Regulations, in each case solely in relation to Processing of Personal Data by Cyolo and taking into account the nature of the Processing and the information available to Cyolo.
Upon Customer’s written request at reasonable intervals, and subject to the confidentiality obligations set forth in the Agreement and this DPA, Cyolo shall make available to Customer (or Customer’s independent, third-party auditor that is not a competitor of Cyolo) a copy or a summary of Cyolo’s then most recent third-party audits or certifications, as applicable (provided, however, that such audits, certifications and the results therefrom, including the documents reflecting the outcome of the audit and/or the certifications, shall only be used by Customer to assess compliance with this DPA, and shall not be used for any other purpose or disclosed to any third party without Cyolo’s prior written approval and, upon Cyolo’s first request, Customer shall return all records or documentation in Customer’s possession or control provided by Cyolo in the context of the audit and/or the certification). At Customer’s cost and expense, Cyolo shall allow for and contribute to audits, including inspections of Cyolo’s, conducted by the controller or another auditor mandated by the controller (who is not a direct or indirect competitor of Cyolo) provided that the parties shall agree on the scope, methodology, timing and conditions of such audits and inspections. Notwithstanding anything to the contrary, nothing in this DPA will require Cyolo either to disclose to Customer (and/or its authorized auditors), or provide access to: (i) any data of any other customer of Cyolo; (ii) Cyolo’s internal accounting or financial information; (iii) any trade secret of Cyolo; or (iv) any information that, in Cyolo’s sole reasonable discretion, could compromise the security of any of Cyolo’s systems or premises or cause Cyolo to breach obligations under any applicable law or its obligations to any third party.
If any supervisory authority or other competent authority contacts Cyolo regarding Cyolo’s Processing of Personal Data under this DPA, conducts or announces an inspection relating to such Processing, Cyolo shall notify Customer without undue delay to the extent legally permitted and shall provide Customer with information reasonably available to Cyolo and reasonably relevant to the matter.
PERSONAL DATA INCIDENT MANAGEMENT AND NOTIFICATION. Cyolo shall notify Customer without undue delay, and in any event no later than forty-eight (48) hours after becoming aware, of the accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to, Personal Data, including Personal Data transmitted, stored or otherwise Processed by Cyolo, of which Cyolo becomes aware (a “Personal Data Incident”). Cyolo shall make reasonable efforts to identify the cause of such Personal Data Incident and take those steps as Cyolo deems necessary, possible and reasonable in order to remediate the cause of such Personal Data Incident to the extent the remediation is within Cyolo’s reasonable control. In any event, Customer will be the party responsible for notifying supervisory authorities and/or concerned data subjects where required by Data Protection Laws and Regulations. Cyolo’s notification of or response to a Personal Data Incident under this Section 7 will not be construed as an acknowledgement by Cyolo of any fault or liability with respect to the Personal Data Incident.
RETURN AND DELETION OF PERSONAL DATA. Subject to the Agreement, Cyolo shall, at Customer’s choice and upon written request, delete or return the Personal Data to Customer after the end of the provision of the Services relating to Processing, and shall delete existing copies without undue delay and, in any event, within sixty (60) days following such end of provision of Services or Customer’s written request, unless applicable law requires storage of the Personal Data. In any event, to the extent required or allowed by applicable law, Cyolo may retain one copy of the Personal Data for evidence purposes and/or for the establishment, exercise or defence of legal claims and/or to comply with applicable laws and regulations. If Customer requests the Personal Data to be returned, the Personal Data shall be returned in the format generally available for Cyolo’s customers. Cyolo may retain electronic copies of files containing Personal Data created pursuant to automatic archiving or back-up procedures which cannot reasonably be deleted, provided that in such cases Cyolo shall make sure that such Personal Data is not further actively Processed and remains subject to appropriate protection measures until deleted in accordance with Cyolo’s retention practices.
AUTHORIZED AFFILIATES
The Parties acknowledge and agree that, by executing the DPA, the Customer enters into the DPA on behalf of itself and, as applicable, in the name and on behalf of its Authorized Affiliates, thereby establishing a separate DPA between Cyolo. Each Authorized Affiliate agrees to be bound by the obligations under this DPA. All access to and use of the Services by Authorized Affiliates must comply with the terms and conditions of the Agreement and this DPA and any violation of the terms and conditions therein by an Authorized Affiliate shall be deemed a violation by Customer.
The Customer shall remain responsible for coordinating all communication with Cyolo under the Agreement and this DPA and shall be entitled to make and receive any communication in relation to this DPA on behalf of its Authorized Affiliates.
TRANSFERS OF DATA
Personal Data may be transferred from the EU Member States, the three EEA member countries (Norway, Liechtenstein and Iceland) (collectively, “EEA”), the United Kingdom to countries that offer adequate level of data protection under or pursuant to the adequacy decisions published by the relevant data protection authorities of the EEA, the Union, the Member States or the European Commission, the UK supervisory authority (“Adequacy Decisions”), without any further safeguard being necessary.
To the extent that there is Processing of Personal Data which includes transfers from the EEA, the UK to countries which do not offer adequate level of data protection or which have not been subject to an Adequacy Decision (“Other Countries”), the below terms shall apply:
With respect to the EU transfers of Personal Data, Customer as a Data Exporter (as defined in the SCCs) and Cyolo on behalf of itself and each Cyolo Affiliate (as applicable) as a Data Importer (as defined in the SCCs) hereby enter into the SCC set out in Schedule 2. To the extent that there is any conflict or inconsistency between the terms of the SCC and the terms of this DPA, the terms of the SCC shall take precedence.
With respect to the UK transfers of Personal Data (from the UK to other countries which have not been subject to a relevant Adequacy Decision), Customer as a Data Exporter (as defined in the UK SCCs) and Cyolo on behalf of itself and each Cyolo Affiliate (as applicable) as a Data Importer (as defined in the UK SCCs), hereby enter into the UK SCC set out in Schedule 2. To the extent that there is any conflict or inconsistency between the terms of the UK SCC and the terms of this DPA, the terms of the UK SCC shall take precedence.
TERMINATION. This DPA shall automatically terminate upon the termination or expiration of the Agreement under which the Services are provided. Sections 2.2, 2.3.3, 8 and 13 shall survive the termination or expiration of this DPA for any reason. This DPA cannot, in principle, be terminated separately to the Agreement, except where the Processing ends before the termination of the Agreement, in which case, this DPA shall automatically terminate.
CCPA. To the extent that the Personal Data is subject to the CCPA, Cyolo shall not sell or share Customer's Personal Data. Cyolo acknowledges that when processing Personal Data in the context of the provision of the Services, Customer is not selling or sharing Personal Data to Cyolo. Cyolo agrees not to retain, use or disclose Customer Personal Data: (i) for any purpose other than the Business Purpose (as defined below); (ii) for no other commercial or Business Purpose; or (iii) outside the direct business relationship between Cyolo and Customer. Notwithstanding the foregoing, Cyolo may use, disclose, or retain Customer Personal Data to: (i) transfer the Personal Data to other Cyolo’s entities (including, without limitation, affiliates and subsidiaries), service providers, third parties and vendors, in order to provide the Services to Customer; (ii) to comply with, or as allowed by, applicable laws; (iii) to defend legal claims or comply with a law enforcement investigation; (iv) for internal use by Cyolo to build or improve the quality of its services and/or for any other purpose permitted under the CCPA; (v) to detect data security incidents, or protect against fraudulent or illegal activity; and (vi) collect and analyse anonymous information. Customer shall be fully and solely responsible for complying with its own requirements under CCPA. “Business purpose” means the Processing activities that Cyolo will perform to provide Services (as described in the Agreement), this DPA and any other instruction from Customer, as otherwise permitted by applicable law, including, CCPA and the applicable regulations, or as otherwise necessary to provide the Services to Customer.
RELATIONSHIP WITH AGREEMENT. In the event of any conflict between the provisions of this DPA and the provisions of the Agreement, the provisions of this DPA shall prevail over the conflicting provisions of the Agreement. The limitation of liability set forth in the Agreement shall apply to this DPA.
AMENDMENTS. This DPA may be amended at any time by a written instrument duly signed by each of the Parties.
LEGAL EFFECT. Cyolo may assign this DPA or its rights or obligations hereunder to any Affiliate thereof, or to a successor or any Affiliate thereof, in connection with a merger, consolidation or acquisition of all or substantially all of its shares, assets or business relating to this DPA or the Agreement. Any Cyolo obligation hereunder may be performed (in whole or in part), and any Cyolo right (including invoice and payment rights) or remedy may be exercised (in whole or in part), by an Affiliate of Cyolo. If Cyolo modifies any terms of this DPA, Cyolo shall provide Customer with prior notice via email and/or on its website, at Cyolo’s discretion, before the amendment becomes effective. Without prejudice to Mediation and Jurisdiction and Governing Law sections of the Standard Contractual Clauses: (i) the Parties to this DPA hereby submit to the choice of jurisdiction stipulated in the Agreement with respect to any disputes or claims howsoever arising under this DPA, including disputes regarding its existence, validity or termination or the consequences of its nullity; and (ii) this DPA and all non-contractual or other obligations arising out of or in connection with it are governed by the laws of the country or territory stipulated for this purpose in the Agreement.
SIGNATURE. The Parties represent and warrant that they each have the power to enter into, execute, perform and be bound by this DPA. You, as the signing person on behalf of Customer, represent and warrant that you have, or you were granted, full authority to bind the Organization and, as applicable, its Authorized Affiliates to this DPA. If you cannot, or do not have authority to, bind the Organization and/or its Authorized Affiliates, you shall not supply or provide Personal Data to Cyolo. By signing this DPA, Customer enters into this DPA on behalf of itself and, to the extent required or permitted under applicable Data Protection Laws and Regulations, in the name and on behalf of its Authorized Affiliates, if and to the extent that Cyolo processes Personal Data for which such Authorized Affiliates qualify as the/a “data controller”.
List of Schedules
SCHEDULE 1 - DETAILS OF THE PROCESSING
SCHEDULE 2 – STANDARD CONTRACTUAL CLAUSES
SCHEDULE 1 - DETAILS OF THE PROCESSING
Subject matter. Cyolo will Process Personal Data as necessary to perform the Services pursuant to the Agreement, as further instructed by Customer in its use of the Services.
Nature and Purpose of Processing.
Performing the Agreement, this DPA and/or other contracts executed by the Parties, including, providing the Service(s) to Customer and providing support and technical maintenance, if agreed in the Agreement
For Cyolo to comply with documented reasonable instructions provided by Customer where such instructions are consistent with the terms of the Agreement.
Duration of Processing. Subject to any Section of the DPA and/or the Agreement dealing with the duration of the Processing and the consequences of the expiration or termination thereof, Cyolo will Process Personal Data for the duration of the Agreement, unless otherwise agreed upon in writing.
Type of Personal Data. Customer may submit Personal Data to the Services, the extent of which is determined and controlled by Customer in its sole discretion, and which may include, but is not limited to the following categories of Personal Data:
Full Name, E-mail address, User Locations, IP number, location tracking, phone number.
Any other Personal Data or information that the Customer decides to provide to the Cyolo or the Services.
The Customer and the Data Subjects shall provide the Personal Data to Cyolo by supplying the Personal Data to Cyolo’s Service.
For the avoidance of doubt, the information subject to the Cyolo’s privacy policy (e.g., log-in details) available here: https://cyolo.io/privacy-policy shall not be subject to the terms of this DPA.
Categories of Data Subjects. Customer may submit Personal Data to the Services, the extent of which is determined and controlled by Customer in its sole discretion, and which may include, but is not limited to Personal Data relating to the following categories of data subjects:
Users of the Service as defined in the Agreement
The frequency of the transfer. Continuous basis.
The period for which the personal data will be retained, or, if that is not possible, the criteria used to determine that period. As described in this DPA and/or the Agreement
For transfers to (sub-) processors. As detailed in Schedule 2.
SCHEDULE 2 – STANDARD CONTRACTUAL CLAUSES
EU SCCs. If the Processing of Personal Data includes transfers from the EU to countries outside the EEA which do not offer adequate level of data protection or which have not been subject to an Adequacy Decision, the Parties shall comply with Chapter V of the GDPR. The Parties hereby agree to execute the Standard Contractual Clauses as follows:
The Standard Contractual Clauses (Controller-to-Processor and Processor to Processor) as applicable, will apply, with respect to restricted transfers between Customer and Cyolo that are subject to the GDPR.
The Parties agree that for the purpose of transfer of Personal Data between Customer (as Data Exporter) and Cyolo (as Data Importer), the following shall apply: (i) Clause 7 of the Standard Contractual Clauses shall be not applicable; (ii) In Clause 9, option 2 shall apply and the method described in Section 5 of the DPA (Authorization Regarding Sub-Processors) shall apply; (iii) Clause 11 of the Standard Contractual Clauses shall be applicable; (iv) In Clause 13: the relevant option applicable to the Customer, as informed by Customer to Cyolo; (v) In Clause 17, option 1 shall apply. The Parties agree that the Standard Contractual Clauses shall be governed by the laws of Ireland; and (vi) In Clause 18(b) the Parties choose the courts of Dublin, Ireland, as their choice of forum and jurisdiction.
Annex I.A: With respect to Module Two: (i) Data Exporter is Customer as a data controller and (ii) the Data Importer is Cyolo as a data processor. With respect to Module Three: (i) Data Exporter is Customer as a data processor and (ii) the Data Importer is Cyolo as a data processor (sub-processor). Data Exporter and Data Importer Contact details: As detailed in the Agreement. Signature and Date: By entering into the Agreement and this DPA, each Party is deemed to have signed these Standard Contractual Clauses incorporated herein, including their Annexes, as of the Effective Date of the DPA.
Annex I.B of the Standard Contractual Clauses shall be completed as described in Schedule 1 (Details of the Processing) of this DPA.
Annex II of the Standard Contractual Clauses shall be completed as described in the Security Documentation.
Annex III of the Standard Contractual Clauses shall be completed with the authorized sub-processors detailed in Schedule 2 (Sub-processor list) of this DPA.
UK SCCs. If the Processing of Personal Data includes transfers from the UK to countries which do not offer adequate level of data protection or which have not been subject to an Adequacy Decision, the Parties shall comply with Article 45(1) of the UK GDPR and Section 17A of the Data Protection Act 2018. The Parties hereby agree to execute the International Data Transfer Addendum to the EU Commission Standard Contractual Clauses as follows:
The UK Standard Contractual Clauses (Controller-to-Processor and Processor to Processor) if applicable, will apply with respect to restricted transfers between Customer and Cyolo that are subject to the GDPR.
The Parties agree that for the purpose of transfer of Personal Data between Customer (as Data Exporter) and Cyolo (as Data Importer), the following shall apply: (i) Clause 7 of the Standard Contractual Clauses shall be not applicable; (ii) In Clause 9, option 2 shall apply and the method described in Section 5 of the DPA (Authorization Regarding Sub-Processors) shall apply; (iii) Clause 11 of the Standard Contractual Clauses shall be applicable; (iv) In Clause 17, option 1 shall apply. The Parties agree that the Standard Contractual Clauses shall be governed by the laws of England and Wales; and (v) In Clause 18(b) the Parties choose the courts of England and Wales. A data subject may also bring legal proceedings against the data exporter and/or data importer before the courts of any country in the UK. The Parties agree to submit themselves to the jurisdiction of such courts, as their choice of forum and jurisdiction. Which Parties may end this Addendum as set out in Section 19: Importer and/or Exporter, in accordance with the agreed terms of the DPA.
Annex I.A: With respect to Module Two: Data Exporter is Customer as a data controller and the Data Importer is Cyolo as a data processor. With respect to Module Three: Data Exporter is Customer as a data processor and the Data Importer is Cyolo as a data processor (sub-processor). Data Exporter and Data Importer Contact details: As detailed in the Agreement. Signature and Date: By entering into the Agreement and this DPA, each Party is deemed to have signed these UK Standard Contractual Clauses incorporated herein, including their Annexes, as of the Effective Date of the DPA.
Annex I.B of the UK Standard Contractual Clauses shall be completed as described in Schedule 1 (Details of the Processing) of this DPA.
Annex II of the UK Standard Contractual Clauses shall be completed as described in the Security Documentation.
Annex III of the UK Standard Contractual Clauses shall be completed with the authorized sub-processors detailed in Schedule 2 (Sub-processor list) of this DPA.